Is there a Salesforce Gmail plugin
The 17 Best Gmail Addons
As much time as some people spend on Google's Gmail mail service, it can almost be described as a virtual home. And as every good homeowner knows, there is always something to do to spruce up the home and make life in it more comfortable.
In the case of Gmail, there is also a lot to do - advanced settings need to be activated, interesting features are waiting to be discovered and some third-party programs would like to offer you their services. In theory, there is so much to do that we can only cover the tip of the iceberg here. But at least that's a start. So go ahead, try a few of our Gmail improvement suggestions!
Stop spending ages downloading PDF attachments, setting electronic signatures and then sending the documents back. A handy little plug-in called HelloSign can help with this: HelloSign adds a small signature box to Gmail that opens every time you receive a message with a PDF attachment. Click on it and - as soon as you have gone through the one-time setup at the beginning - you can select your signature and easily drag and drop it into the document. Then just save and send back - done. HelloSign can be downloaded for free.
Have you ever wished to type out an email and then have it sent automatically at a specified time? An add-on called Boomerang lets you do just that - and a whole lot more besides. Boomerang not only adds a message timer to your inbox, but also automates several other processes if you wish. For example, you can set Boomerang to archive a message and push the mail back to the top of your inbox after four days if you haven't received a response by then. There are ten such promotions with Boomerang per month for free. In addition, depending on the plan, you pay between three and 12 euros a month.
- Gmail labels
Gmail doesn't have a classic folder structure, but it does have something much better: labels. They not only help you to keep track of your messages, but also save time. Because while you can usually only assign a mail to a maximum of one folder, you can attach any number of labels to your messages in Gmail at the same time. For example, a single email can have both the "Invoices" label and the "Business" label. Labels can also be customized and you decide which labels are displayed directly on the left in the main menu bar. To really get started with the labels, all you need to do is visit the Gmail settings.
- Individual addresses
We'll tell you a little secret: Your Gmail account consists not only of a single email address, but of countless different ones, all of which deliver directly to your inbox. For example, you can place one or more points at any point in your e-mail address: You can reach e-mails to [email protected] in the same way as e-mails to [email protected] or Ha.ns.Wu.rst @ gmail.com. The plus symbol is also useful, which you can put behind your mail name and attach any combination of letters and numbers to it. For example, the above email address becomes [email protected] or [email protected] Last but not least, you can end up using googlemail.com instead of gmail.com. It couldn't be more versatile! This feature only comes into its own with our next tip ...
- Gmail filters
Gmail's native filtering mechanism is one of the best ways to keep your inbox tidy. Within the Gmail settings, you can set up advanced rules for processing incoming messages. For example, there you can tell Gmail to automatically archive messages from a specific sender. In this way, these messages no longer end up in the inbox, but can be found in the archive folder if necessary. Alternatively, certain incoming messages are given a special label, depending on the sender or the subject line, for example. In particular, the aforementioned, individual addresses are very useful here: For example, when you register for a new service, you use an individual address for this and at the same time set the rule in the Gmail settings that all messages to this specific address with a certain Label are provided.
Google has a very solid contact management system - but within Gmail it still leaves a little to be desired. Fortunately, there is Copy2Contact: the free app adds a special box to your Gmail menu bar. If you want to create a new contact in the future, simply mark their email signature, drag and drop them into the box and Copy2Contact automatically extracts all relevant contact information and creates a new entry in your contacts.
- Google Tasks
Sometimes you just need a quick to-do list - and Gmail even has one. However, it is a bit hidden. On your Gmail homepage, press G and then K on your keyboard to bring up the Gmail Tasks interface. Alternatively, click the word "Gmail" at the top left of the screen to access the same option from a drop-down menu. Entries can also be made in this to-do list directly from e-mails. To do this, just press Shift + T while you have the message in question open. To be able to access your list while on the go, however, you need a smartphone app. Fortunately, many third-party manufacturers offer free apps for Google Tasks.
- Minimalist for Everything
Over the years, Google has given its mail service a few bells and whistles: advertising banners, features, cross-service integration and more that you may not want or need. If you use the free Chrome browser, a free extension called Minimalist for Everything can help. The add-on cleans up the look of your inbox and makes the user interface clearer. With Minimalist you can hide or show practically every element individually - this is how you create your own interface, exactly as you need it.
Many of us choke on email. With the sheer flood of mail, keeping an eye on important messages and not overlooking them is sometimes easier said than done. It gets easier with a service called AwayFind. It ensures that you will definitely know when an important email reaches your inbox by sending you an alarm via text, voice call, SMS or IM. Before doing this, you of course determine yourself which emails are important enough for the alarm - either via the sender or the words in the subject line. You can also set time-limited alarms - for example, AwayFind will only inform you if you receive an email from a certain person within the next 48 hours. AwayFind offers a free trial version to try out - after that, fees between three and twelve euros per month are due.
- Sorted inbox
If the Gmail tabbed inbox isn't your thing, Google offers another way to navigate your messages: the sorted inbox. It uses various variables to pre-sort incoming messages according to which mails might be important to you and which might not. It then separates important from unimportant messages and presents the VIP mails together on a single screen. The system also learns over time: It observes and analyzes the behavior of the user and remembers when emails are manually sorted into important and unimportant. You can enable the sorted inbox in your Gmail settings. It then replaces the classic inbox with tabs.
- Keyboard shortcuts
One of the easiest ways to save time is to stop focusing solely on using the mouse. Gmail has a number of keyboard shortcuts that you can use to navigate your mail quickly and easily. Pressing R (Reply) lets you reply to a mail, with C (compose) you create a new message. Before you can use them, the keyboard shortcuts must first be activated in your Gmail settings. Once that's done, can you press on? call up a complete list of all available keyboard shortcuts at any time. If you are not happy with one or more shortcuts, simply change them using the "Custom Keyboard Shortcuts" option in the Gmail Labs settings.
- Saved answers
If you have frequent email déjà vus, you should start using Gmail's saved replies. This allows you to quickly create various reply templates and then insert the corresponding text into the email of your choice with just a few clicks of the mouse. To activate the saved answers, visit the Gmail Labs under "Settings" and activate the function. If you then want to type a new mail, simply click on the small arrow at the bottom of the message window and select "Saved replies".
For even cooler and more versatile mail templates, you should try ToutApp: a browser-based app that adds professional automatisms to your Gmail inbox. With just one click, for example, complex mail templates with and without attachments can be inserted into a message. ToutApp can even set ready-made greetings and empty phrases, such as the name of the recipient, automatically. The app also has mechanisms to organize your inbox, track emails and integrate Gmail into various CRM platforms, such as Salesforce. However, the service is not free - the cheapest option costs just under 20 euros a month.
- Preview window
Do you sometimes long for the typical Outlook preview window in which you can see a message before you even open it? Longed enough: the Gmail preview window does exactly the same thing. It cuts your inbox in half, moves the message list to the left, and adds a new window to the right that shows the mail preview. An icon at the top of the screen lets you toggle the preview window on or off with one click. You also have the choice between vertical or horizontal display. The preview window can be activated via Gmail Labs.
- Gmail gadgets
For most of us, the sidebar on the left side of the Gmail interface is a lot of wasted space. With the Gmail gadgets you can make use of this space. In the Gmail Labs settings you will find the option to activate sidebar gadgets for Google Calendar and Google Docs. You can also activate the function of adding any gadget via URL. You will then find a new "Gadgets" section in your Gmail settings via which you can integrate any compatible third-party gadget.
- Embedded content
Why should you be awkward to open links and attachments in emails when you can view them right in your inbox? In any case, Gmail can simply display a lot of content in the relevant email. To do this, search the Gmail Labs for all functions that have an "in e-mails" in the title and activate them. For example, you get a Flickr or Picasa preview, but also previews for maps, voicemails, documents and spreadsheets.
- To ignore
Everyone has probably already been on the recipient list of a mass mail that simply did not want to end. But there is good news: Gmail has a function with which you can quietly disengage from the next mass mail. So the next time you receive an unsolicited mail with multiple recipients, click the "More" button above and select "Ignore" from the drop-down menu. Gmail will then archive all subsequent mails and remove them from your inbox - until the mail is only addressed to you, for example, or other important changes have occurred in the chain mail. And don't worry - we won't reveal your little exit ...
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